On a weekly basis, by Monday the following week: - Review and supporting documents to accounting records, such as purchase orders, delivery notes, etc., and, if applicable, list the missing documents for review by the management - Report all accounting transactions in your accounting software On a monthly basis, for the 15th of the following month: - Verify payroll documents - Allocate remuneration to projects by reconciling them with attendance sheet - Update budget lines, current exchange rates, customers, suppliers and accounts in the accounting software - Update the links between your accounting software and your Excel based monitoring files - Reconcile account payable and receivable and list non reconcilable amounts for monitoring - Send an electronic version of the updated accounts for management review On a monthly basis, for the last day of the following month: - Prepare monthly financial reports (Accounts vs. Budget) for budget holders (operational reports), donors (report on subsidies) and for the general management/board (financial reports) On a quarterly basis, for the last day of the following month: - Prepare quarterly financial reports (Account vs. budget) for grant leaders or donors Within three months of the following year: - Prepare the annual closing of the accounts When necessary or when asked upon: - Assist the management in drafting budget for funding proposals - Assist the management or the board in budget drafting and reviewing - Draft, issue and book request for membership fees - Prepare and attend financial audits - Advise management on legal issues, Belgian regulations and the administrative formalities to be fulfilled - Prepare cash flow forecast analysis - Prepare other forms of financial analysis and advise the management on possible cost savings - Draft or update the administrative policies of the organisation We can generate a customized offer based on your your actual needs, upon request. Our hourly rate is 65 EUR + VAT.